New Changes To E-Verify System Effective 1/30/2012
January 26, 2012
We were just notified by our I-9 channel partner, Form I-9, that the Department of Homeland Security (DHS) will be releasing the newest version of E-Verify on January 30, 2012 and that there will be new requirements in order to process requests through EmployeeScreenIQ’s system.
Please note that the new requirements will not affect those that use the electronic I-9 Form and then submit for E-Verify.
For those that submit E-Verify requests without the electronic I-9 Form, you will see a few changes to the form and the data entry, but the overall resolution process will remain the same as it is now. In general, DHS is now requiring that E-Verify requests indicate the specific List B and List C documents provided on the Form I-9 and, in cases where a Driver’s License is used in List B, E-Verify now requires the issuing authority, document number and expiration date to also be provided.
Again, the Form I-9 is unaffected, only the New E-Verify form is impacted by these changes.
Below are links to screenshots of the changes you will see on January 30, 2012.
The New E-Verify form will have some cosmetic changes. To view an example, click here
You will enter the employee information as usual. In cases where the employee has provided a List B and List C document for their Form I-9, you will select “List B and C Documents” in the drop down menu. To view an example, click here
When the “List B and C Documents” option is selected, two (2) drop downs will appear, so that the user can specify exactly which List B and List C documents have been provided. To view an example, click here
If the List B document is NOT a Driver’s LIcense, users only provide the List B document title. We have provided an example where a US Coast Guard Merchant Mariner Card and a Social Security Card are provided on the Form I-9, so the user simply reflects that information in the New E-Verify form. To view an example, click here
If the List B document is a Driver’s License, then the issuing authority, document number and expiration date fields are also required. (The form will automatically display these fields.) To view an example, click here
List C will only require a Document Title to be specified. To view an example, click here
After clicking the Process E-Verify button, users will then be prompted to review data as usual, check the affirmation box regarding the completion of the Form I-9 and click the Continue E-Verify Process button. To view an example, click here
After clicking the Continue E-Verify Process button, everything else will work as usual. You will receive the same results you are already used to seeing during the E-Verify process.
To learn more about EmployeeScreenIQ’s I-9 services, please check out http://www.employeescreen.com/employmenti9.asp