Background Check RFP’s and Security Measures
February 11, 2011
I wanted to write a quick post because of a topic that we encounter quite often. Employment screening firms are given the opportunity to bid on new business often times through an extensive Request For Proposal (RFP) or Request For Information (RFI) process. The National Association of Professional Background Screeners (NAPBS) has put out some great suggestions on how to develop a RFP/RFI for our industry, its a great document. EmployeeScreenIQ also developed similar suggestions a while back (they can be found here).
One of the questions we seem to encounter more and more are requests for documents outlining company security measures. Its a broad topic and for many CRA’s, could mean a myriad of different things. Some CRA’s have security proceedures for every aspect of the operation. There are literally security proceedures on what to shred, what do leave on one’s desk, how to properly lock a door, etc. Its helpful when end users frame their security questions more directly rather than asking for a general statement.
A great place to start is for End Users to review the NAPBS Background Screening Agency Accreditation Program (BSAAP). This accreditation program was recently launched and covers many aspects of operational and document security. The transmission, usage and storage of Personally Identifiable Information (PII) is a highlight of this program. Accredited companies are required to demonstrate how these policies are followed through an on-site audit by a third party in addition to a thorough document review. Once successfully completed the the Background Screening Credentialing Council (BSCC) votes on their candidacy. Many screening firms use these standards as an absolute minimum, so its a great place for End Users to start when formulating these questions to their screening providers. EmployeeScreenIQ is proud to be an Accredited Member of NAPBS.
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